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1. #How do you recall an email in outlook windows 10 how to#
2. #How do you recall an email in outlook windows 10 professional#

If you try to recall using Outlook on a mobile device, the original email can remain in the recipient's inbox. If the recipient moved the email out of their inbox, the recall fails, even if the recipient hasn't opened the email. This can prompt the recipient to read the email you want to recall after seeing the notification.

The recall process may take a while, during which Outlook might have already sent the recall notice. If the recipient opens the recall notification before the original message, the recall may be successful. In this case, the recipient might have access to the original email, the notification of the recall attempt and the replacement email. The recall may not go through if the recipient has already read your message. The results of an attempt to recall a message can vary depending on the settings of the recipient's inbox and whether the recipient has read the email, among other factors. Related: 8 Best Practices for Business Email Etiquette What happens after recalling an email in Outlook? Click the "Send" button when you're done writing the new message. You can fix any errors in the initial email or include an attachment you might have forgotten. Outlook may open a second window so you can revise and replace the original email. You can send a new email in place of the one you just recalled. If you want to follow the recall's progress, select the check box for "Tell Me if Recall Succeeds or Fails for Each Recipient." 4. There's also an option for Outlook to let you know if the recall process is successful. Outlook might notify the recipient that you recalled an email from their inbox. A pop-up window may appear on your screen and prompt you to choose "Delete Unread Copies of This Message" or "Delete Unread Copies and Replace With a New Message." You can select the button that works best for you. You can now delete the email that you sent. If you have the simplified toolbar, you can select the "Messages" tab, scroll to the icon with three dots, hit "Actions" and then choose "Recall This Message." The ability to recall an email is only on versions of Microsoft Outlook from 2003 to the current version. You may then select the "Recall This Message" option from the drop-down list. Then scroll to the "Move" section and click the button for "More Move Actions" with a letter and envelope. Select the "Message" tab on the toolbar to activate it. You can then double-click the email to view it. Make sure you're selecting the correct email to recall. The email should be at the top of the folder. In the folder on the left-hand side of the Outlook window, select the "Sent Items" folder. Sometimes, the email is already on its way to the recipient and is in your "Sent" folder. If you have just sent the email, it might be in your Outbox, and you can drag the message to your "Drafts" folder or delete it. Start the recall process by locating the email you wish to delete. You may use the following steps as a guide for recalling an email in Outlook: 1.

#How do you recall an email in outlook windows 10 how to#

Related: Guide to Writing a Business Email How to recall an email in Outlook The message also needs to be unaffected by processes like spam filters or add-ins. You can only recall an email if the recipient hasn't opened it yet and their mailbox is open when you process the recall. To recall an email, both the sender and the recipient must have a Microsoft 365 or Microsoft Exchange email account in the same organization and use Outlook as the email client. You can recall an email when you forget to include an attachment, send the email to the wrong person or notice spelling or grammatical errors.

#How do you recall an email in outlook windows 10 professional#

Related: How To Write a Professional Email When can I recall an email in Outlook? In this article, we discuss how to recall an email in Outlook and some tips to avoid the need to recall a message. It's important for anyone who uses Outlook for emailing to understand how to recall their messages. This feature allows you to recall an email and send a new one before the recipient officially receives it. Recalling an email in Microsoft Outlook is a useful tool for corresponding with others in the workplace.